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In accordance with Regulation (EU) 2018/1725 of 23 October 2018 on data protection (hereinafter the Regulation)[1], the European Climate, Infrastructure and Environment Executive Agency (hereafter CINEA) collects your personal data only to the extent necessary to fulfil the precise purpose related to its tasks.
Chaussée de Wavre 910 - W910 02/002 - BE – 1049 Brussels
Unit D1 - LIFE Energy + LIFE Climate
Person responsible for the processing: the Head of Unit D1
Email: CINEA-LIFE-CET@ec.europa.eu
The processor is Pracsis, and the sub-processors are Viegand Maagoe, VM Europe SRL, all of which are contracted by CINEA for this processing.
If you decide to take photographs/audio-visual recordings of participants of the meeting or event and/or publish them online, you need to ensure that you have received a prior consent about this. The Data Controller shall not be held accountable for any processing of personal data that you might carry out on your own initiative during or after the event.
In case of audits or proceedings, etc., personal data may be provided to CINEA’s Internal Controller, DPO, Legal Affairs Sector, etc.
In addition, data may be disclosed to public authorities in accordance with Union and Member State law such as the European Court of Justice or a national judge as well as the lawyers and the agents of the parties in case of a legal procedure, Investigation and Disciplinary Office of the European Commission (IDOC), the competent Appointing Authority in case of a request or a complaint lodged under Articles 90 of the Staff Regulations, European Anti-Fraud Office (OLAF), the Internal Audit Service of the Commission, the Court of Auditors, the European Ombudsman, the European Data Protection Supervisor and the European Public Prosecutor’s Office.
You can exercise your rights by sending an email with the requested change(s) to the controller via the functional mailbox indicated here-above in Section 1. In any cases your data will be modified or removed accordingly and as soon as practicable (maximum within 15 working days).
When processing is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing before such a withdrawal.
However, in line with Article 25 of the Regulation, the data controller may restrict the rights of the data subjects based on the Decision of the Steering Committee (2020) 26 of 14/10/20 (OJEU L 45 on 9.2.2021, p. 80), in case where such restriction constitutes a measure necessary to safeguard the protection of the data subjects or the rights and freedoms of other data subjects, etc.
Relevant organisational and technical measures are taken by the Agency to ensure the security of your personal data. Access to your data is restricted on an individual need to know basis and through User-ID and password and can be accessed via authentication system. Your data resides on the servers of the European Commission, which abide by strict security measures implemented by DG DIGIT to protect the security and integrity of the relevant electronic assets. CINEA is also bound by Commission Decision 2017/46 of 10/1/17 on the security of communications & information systems in the EC.
The processing of your data will not include automated decision-making.
The personal data and all information collected is also stored on the servers of the processors, which have secured data management systems. The processors are bound by specific contractual clauses for any processing operations of your personal data on behalf of the data controller. The processors have put in place appropriate technical and organisational measures to ensure the required level of security.
For more information please consult their privacy statements:
Your personal data will not be transferred to third countries or international organisations. To be noted that for this process no tracking tool will be used. No other data than those listed above in section 4 will be collected by those processors.
CINEA keeps data in accordance with the 2022 Commission Retention List and the retention period is 2 years for website related data. Your data will remain in the contractor’s database for a maximum period of 5 years after the end of the survey. Data will be deleted at the end of this period.
In case you have any questions about the collection/processing of your personal data, you may contact the data controller who is responsible for this processing activity by using the email address mentioned here above in Section 1.
You may contact at any time the Data Protection Officer of the Agency at CINEA-DPO@ec.europa.eu. You have the right to have recourse at any time to the European Data Protection Supervisor (EDPS) at edps@edps.europa.eu.
[1] Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJEU L295/39, 21.11.2018).
[2] With a view to the performance of tasks linked to the implementation of Union programmes in the field of transport and energy infrastructure; climate, energy and mobility research and innovation; environment, nature and biodiversity; transition to low-carbon technologies; and maritime and fisheries; comprising, in particular, implementation of appropriations entered in the general budget of the Union and those stemming from external assigned revenue.